Privacy Policy

In accordance with applicable Quebec privacy obligations, EQCO designates a person responsible for the protection of personal information.

Any question concerning this policy or the handling of your personal information may be sent to this person.

EQCO may collect certain personal information when you use our website, fill out a form, purchase a ticket, request information, become a partner, sign up for a newsletter or contact our team.

The information collected may include, in particular:

• ,your first and last name;
• ,your email address;
• ,your phone number;
• ,the name of your company or organization;
• ,your title or professional role;
• ,your communication preferences;
• ,information submitted through a contact or partnership request form;
• ,information related to your participation in the event;
• ,information required to process a transaction, registration or request;
• ,certain technical data related to your browsing on our website.

We only collect the information necessary for the purposes identified in this policy.

The personal information collected by EQCO may be used for the following purposes:

• ,respond to your information requests;
• ,process partnership or sponsorship requests;
• ,manage registrations, tickets, access, guest lists and event-related communications;
• ,communicate with attendees, partners, sponsors, suppliers and collaborators;
• ,share important information about EQCO;
• ,send newsletters, invitations or promotional communications, where you have consented or where the law permits it;
• ,improve our website, our communications and the visitor experience;
• ,prepare commercial or relationship follow-ups with interested companies;
• ,ensure security, fraud prevention and the administrative management of the event;
• ,meet our legal, tax, contractual or regulatory obligations.

EQCO collects, uses and discloses your personal information with your consent, except where the law permits or requires otherwise.

Your consent may be given in particular when you:

• ,fill out a form on our website;
• ,sign up for a newsletter;
• ,request information;
• ,purchase or reserve a ticket;
• ,become a partner or sponsor;
• ,voluntarily contact our team.

You may withdraw your consent to certain uses of your personal information, including marketing communications, by contacting us or by using the unsubscribe link provided in our communications, where available.

EQCO does not sell your personal information.

However, certain information may be disclosed to service providers or partners when necessary to operate the website, manage the event or deliver our services.

These third parties may include, in particular:

• ,ticketing platforms;
• ,payment providers;
• ,newsletter or contact management tools;
• ,web hosting providers;
• ,web traffic analytics tools;
• ,technology or administrative providers;
• ,collaborators involved in organizing the event.

These providers must use the information only for the intended purposes and take reasonable measures to protect it.

The EQCO website may use browser cookies, as well as analytics or tracking tools, to understand site usage, improve the user experience, measure the performance of our campaigns and tailor certain communications.

These technologies may collect information such as:

• ,the IP address;
• ,the type of device used;
• ,the browser;
• ,the pages visited;
• ,the duration of the visit;
• ,the traffic source;
• ,interactions with certain pages or forms.

You can configure your browser to refuse or delete certain cookies. Some features of the site may however be limited.

Where required, EQCO will ask for your consent before using non-essential cookies.

EQCO retains personal information only for as long as necessary for the purposes for which it was collected, or to meet its legal, tax, contractual or administrative obligations.

When the information is no longer needed, it is deleted, anonymized or securely archived, according to applicable practices.

EQCO takes reasonable measures to protect personal information against loss, theft, unauthorized access, misuse, unauthorized disclosure or modification.

These measures may include, in particular:

• ,the use of secure tools;
• ,restricting access to information to authorized persons;
• ,protecting the accounts and platforms used;
• ,using reputable providers;
• ,raising awareness among people with access to personal information.

No method of electronic transmission or storage is entirely secure, however. EQCO therefore cannot guarantee absolute security.

When you send us a request by email, form or other electronic means, we may use your contact information to reply and follow up. Electronic correspondence is handled with reasonable confidentiality measures, depending on the nature of the information transmitted.

The EQCO website may contain links to external sites, including ticketing, payment, partner, sponsor, social media or supplier platforms. EQCO is not responsible for the privacy practices of these external sites. We invite you to consult their respective privacy policies before providing them with personal information.

Subject to the limits provided by law, you may request:

• ,access to the personal information we hold about you;
• ,the correction of inaccurate or incomplete information;
• ,the withdrawal of your consent to certain uses;
• ,the deletion of certain information, where possible;
• ,information about the use or disclosure of your personal information.

To exercise your rights, please contact the person responsible for the protection of personal information indicated in section 1. We may need to verify your identity before processing your request.

As part of organizing EQCO, certain information may be needed to manage guest lists, tickets, VIP access, attendee communications, logistics, partnership follow-ups and sponsor activations. This information is used only for the management, promotion, organization and follow-up of the event.

EQCO may, or may commission, the capture of photos, videos and audiovisual content during its events. This content may be used for promotional, corporate, media, advertising or retrospective purposes, including on the website, social media, newsletters, presentations, sponsorship documents and EQCO's public communications.

When a person attends an EQCO event, they acknowledge that general images of the event may be captured. Where required, EQCO may request specific consent for more personalized content, interviews, testimonials or particular uses.

The EQCO website and events are primarily intended for a professional and corporate clientele. EQCO does not knowingly seek to collect personal information from minors.

If we learn that a minor's personal information has been collected without appropriate consent, we will take reasonable steps to delete it.

EQCO may modify this privacy policy to reflect changes in its practices, technological tools, legal obligations or activities. The update date shown at the top of the policy identifies the most recent version.